Accounting

To disconnect a connected account:

1. Log in to your Moniebook dashboard
2. Navigate to Accounting
3. Select Connected Accounts
4. Find the account you want to disconnect
5. Click Disconnect
6. Confirm the action

Note: Disconnecting an account will stop automatic transaction recording for that account going forward. Existing records will not be affected.

Options:

• What is the Chart of Accounts

The Chart of Accounts (COA) is a structured list of all the financial accounts used to record your business activity.

It is organised into four main categories:

1. Assets— what your business owns (cash, bank accounts, inventory, petty cash)
2. Liabilities— what your business owes (loans, customer credit, taxes)
3. Income— money coming into the business (sales revenue, POS income)
4. Expenses— money going out of the business (rent, transport, cost of goods)

Your COA is automatically set up when you first access Moniebook Accounting — no configuration needed.

• View Chart of Accounts

To view your Chart of Accounts:

1. Log in to your Moniebook dashboard
2. Navigate to Accounting
3. Select Chart of Accounts
4. Browse by category — Assets, Liabilities, Income, or Expenses

• Create an Account

To create a new account on your COA:

1. Navigate to Accounting
2. Select Chart of Accounts
3. Choose the category where the new account belongs
4. Click Add Account
5. Select the Parent Account
6. Enter the Account Name
7. Enter a Starting Balance if applicable and set the date
8. Click Save

Note: You cannot manually add accounts under Cash & Bank, Money in Transit, or Sales Taxes — these are managed automatically by the system.

• Edit an Account

To edit an existing account:

1. Navigate to Accounting
2. Select Chart of Accounts
3. Find the account you want to edit
4. Click Edit
5. Update the Account Name
6. Click Save

Note: Account type and parent account cannot be changed after creation.

• Archive an Account

To archive an account you no longer use:

1. Navigate to Accounting
2. Select Chart of Accounts
3. Find the account you want to archive
4. Click the options menu
5. Select Archive

Note: System-managed accounts (such as Sales Revenue, Cash, and Moniepoint accounts) cannot be archived.

• Understanding Account Types

Account TypeWhat It RepresentsExampleAssetWhat your business ownsCash, Bank account, Petty Cash, InventoryLiabilityWhat your business owesLoans, Customer Wallet, Sales TaxIncomeMoney coming inSales Revenue, POS Card IncomeExpenseMoney going outTransport, Rent, Cost of Goods

• System Accounts vs User-Created Accounts

1. System accountsare created automatically by Moniebook. Some cannot be edited or archived (e.g. Uncategorised Income, Moniepoint POS Card Fee).
2. Default accountsare also created automatically but you can rename or archive them if needed.
3. User-created accountsare accounts you create yourself — you can edit and archive these at any time.
4. Source-synced accountsare managed automatically by connected services such as your payment methods or connected bank accounts.

Options:

• Record an Income Transaction

To record money coming into your business:

1. Navigate to Accounting
2. Select Transactions
3. Click Add Transaction
4. Select Income
5. Enter the amount
6. Select the Account the money was received into (e.g. Cash, Bank Transfer)
7. Select the Income Category (e.g. Sales Revenue, Uncategorised Income)
8. Add a date, note, or attachment if needed
9. Click Save

• Record an Expense Transaction

To record a business expense:

1. Navigate to Accounting
2. Select Transactions
3. Click Add Transaction
4. Select Expense
5. Enter the amount
6. Select the Account the money was paid from (e.g. Cash, Petty Cash)
7. Select the Expense Category (e.g. Transport, Rent)
8. Add a date, note, or attachment if needed
9. Click Save

• Record an Internal Transfer

To move money between two of your own accounts:

1. Navigate to Accounting
2. Select Transactions
3. Click Add Transaction
4. Select Internal Transfer
5. Select the From Account (e.g. Cash at Bank)
6. Select the To Account (e.g. Petty Cash)
7. Enter the amount
8. Add a date and note if needed
9. Click Save

The correct accounting entry is recorded automatically — no manual adjustment needed.|

• Edit a Transaction

To edit a manually recorded transaction:

1. Navigate to Accounting
2. Select Transactions
3. Find the transaction you want to edit
4. Click on it to open the details
5. Click Edit
6. Make your changes
7. Click Save

Note: Transactions that were automatically recorded from your Moniepoint account (CBA transactions) cannot be manually edited or deleted.

• Delete a Transaction

To delete a manually recorded income or expense transaction:

1. Navigate to Accounting
2. Select Transactions
3. Find the transaction
4. Click on it to open the details
5. Click Delete
6. Confirm the action

Note: Automatically recorded transactions from your Moniepoint account cannot be deleted.

• Filter Transactions

To filter your transaction list:

1. Navigate to Accounting
2. Select Transactions
3. Click the Filter option
4. Apply filters by date range, account, category, or transaction type
5. Your filtered results will display automatically

• View Transaction Details

To view the full details of a transaction:

1. Navigate to Accounting
2. Select Transactions
3. Click on any transaction in the list
4. The detail view will show the amount, account, category, date, and any notes or attachments

Options:

• What is Petty Cash

Petty Cash is a default account on your Chart of Accounts designed to help you track your business's small operational cash fund — for everyday expenses like transport, logistics, food, and loader fees.

It is already set up for you automatically. No configuration needed — just open your Chart of Accounts and it is there.

• Fund the Petty Cash Account

To put money into your Petty Cash account:

1. Navigate to Accounting
2. Select Transactions
3. Click Add Transaction
4. Select Internal Transfer
5. Set the From Account as your Cash at Bank account
6. Set the To Account as Petty Cash
7. Enter the amount you want to fund
8. Click Save

The balance will update immediately and the correct accounting entry is recorded automatically.

• Log a Petty Cash Expense

When money is spent from the petty cash fund:

1. Navigate to Accounting
2. Select Transactions
3. Click Add Transaction
4. Select Expense
5. Set the Account to Petty Cash
6. Select the appropriate Expense Category (e.g. Transport, Miscellaneous)
7. Enter the amount spent
8. Click Save

The Petty Cash balance reduces automatically with every spend recorded.

• Top Up Petty Cash

When the fund runs low and needs replenishing:

1. Navigate to Accounting
2. Select Transactions
3. Click Add Transaction
4. Select Internal Transfer
5. Set the From Account as your Cash at Bank account
6. Set the To Account as Petty Cash
7. Enter the top-up amount
8. Click Save

No manual balance editing needed — the system restores the balance automatically.

• View Petty Cash Balance and History

To check your current Petty Cash balance and see all activity:

1. Navigate to Accounting
2. Select Chart of Accounts
3. Find Petty Cash under Assets
4. The current balance is displayed
5. Click on the account to view full transaction history — every fund, spend, and top-up is listed

Options:

• View Transaction History

To view a full record of your business transactions:

1. Navigate to Accounting
2. Select Transactions
3. Use the date filter to select your preferred period
4. All transactions within that period will be displayed

You can filter further by account, category, or transaction type.

• Income Statement / Profit & Loss Report

The Income Statement (P&L Report) gives you a clear view of your revenue, expenses, and profit over a selected period.

This report is coming soon to Moniebook Accounting. You will be notified once it is available.

• Account Balance

To check the balance of any account on your Chart of Accounts:

1. Navigate to Accounting
2. Select Chart of Accounts
3. Find the account you want to check
4. The current running balance is displayed alongside the account

For connected Moniepoint accounts, balances are always fetched in real time from your bank.

• What is a Connected Account

A Connected Account is a Moniepoint business bank account linked to your Moniebook Accounting.

Connecting your account allows you to:

1. View your real-time account balance directly in Moniebook
2. Automatically record transactions from your Moniepoint account
3. Reconcile sales payments with your bank activity

• Connect a Moniepoint Account

To connect your Moniepoint account to Moniebook Accounting:

1. Log in to your Moniebook dashboard
2. Navigate to Accounting
3. Select Connected Accounts
4. Click Connect Account
5. Your available Moniepoint business accounts will be displayed
6. Select the account(s) you want to connect
7. Click Save

Your account is now connected and your balance will reflect in real time.