To manage perishable items, you can set an expiration date for each received batch of an item. It can help you ensure proper stock rotation, and avoid selling expired items.

You can add an expiration date upon receiving a batch of items. But if you made a mistake, or perhaps forgot to add the expiration date, you can do so by going to Batch management and selecting Edit batch. 

To view a report of all your perishable items, go to Expiry report in the Inventory side-menu.  

Recording damages or losses

If your stock has exceeded the expiration date and you can’t sell them, you can adjust the stock with the reason as Damage or Loss. 

Adjusting the stock with either of these reasons will automatically deduct stock from your batch with the oldest expiration date. 

Production helps you track and manage inventory for finished goods that are made from raw materials or ingredients. This is best for businesses that create products in batches, or need to monitor ingredient usage over time. 

Setting up produced items

To set up produced items: 

1. Start by either selecting an existing item, or creating a new item
2. Enable Track stock 
3. From within item details, enable Production 
4. Add all of the items that are used to create the final product
5. Make sure that each item has Track stock enabled

Adding produced items to your stock

Now that you have produced items in your inventory, it’s time to add them to your stock.

To adjust one  produced item stock: 

1. Select the item you want to produce 
2. Select Adjust stock 
3. Select Production as the reason for adjustment and specify the quantity you want to add
4. Select Update item at the top right-hand side to save your adjustment

To adjust the stock of several produced items as a time: 

1. Select Stock adjustment from the left-hand side of your Moniebook account
2. Select Adjust stock
3. Select Production as the reason for adjustment
4. Add all of the items that you wish to produce and specify their respective quantities
5. You can add items one by one manually, or add many at a time by category or supplier

The inventory valuation report helps you see all of your inventory’s value and profit potential in one place. You’ll find your report under Inventory on the left-hand side of your Moniebook account. 

Your report is filterable by date, item category, or branch. It can also be exported into a CSV.  

Keep in mind: 

• Only items marked with Track stock will appear on this list 
• To mark these items, go to Update item
• Items with a negative stock are not included in the total inventory value
• Items with a negative stock or variable price are not included in the total selling price or potential profit

When pricing your items in Moniebook, it’s important to remember that: 

• Cost is what you pay to get the product 
• Price is what you charge your customers when selling the product

There are 3 types of pricing options: 

1. Fixed price
2. Variable price
3. Price range

Fixed price

The item has a set price that is automatically filled in at the point of sale (POS). Cashiers cannot change this price. 

Fixed prices are best for stores where prices are standardized, like supermarkets or pharmacies. 

Variable price

The cashier will manually enter the price of the item for every sale. Variable pricing has no limits, giving full control to the cashier over the selling price. 

Variable prices are best for business where haggling is a part of the sales process, like open market or tailoring services.

Price range

 The cashier will manually enter the price, but only within a defined minimum and maximum range. This helps avoid mistakes or over-discounting while still allowing flexibility. 

Price ranges are best for stores that allow negotiation but want to keep pricing under control, like furniture stores or electronics shops.  

Sometimes the items received at the destination branch may not match the stock transfer order. You can fix this either by cancelling and creating a new transfer, or by sending back the extra with another stock transfer. 

To cancel and create a new stock transfer: 

1. Log in to your Moniebook account 
2. Select Transfer List on the left-hand side 
3. Find the mistaken transfer and select Cancel Transfer 
4. Select Confirm 
5. Select New Transfer and create a new stock transfer with the correct item/quantities 

Remember, canceling a transfer will reverse any In Transit stock quantities and revert the stock at the source branch to its original amount.

To send back the extra: 

1. Mark the stock transfer as Received
2. Create a new stock transfer at the destination branch to send back the extra items/quantities

Transferring stock can help you: 

• Move inventory between branches while maintaining accurate stock counts
• Track the source and destination of transferred goods for auditing and accountability
• Ensure receiving branches confirm receipt of goods, improving inventory accuracy
• Avoid over-ordering by reallocating existing stock from overstocked branches

ℹ️ Only Administrators, Inventory Managers, or custom roles can create/manage stock transfers

To transfer stock from one branch to another: 

1. Log in to your Moniebook account
2. Select Inventory on the left-hand side 
3. Select Stock Transfer
4. Select New Order
5. Enter the information into the fields: 
6. Source branch: where the stock is coming from
7. Destination branch: where the stock is going to
8. (Optional) Add an expected date: when you expect the stock to arrive to the destination branch 
9. (Optional) Add a note or reference
10. Items to transfer: the stock you’re transferring
11. Select Submit

Once submitted, the stock will be deducted from the source branch and a pending transfer will show up at the destination branch. Once the stock has physically arrived at the destination branch, make sure to mark the pending transfer as Received.